Whether accommodation is provided as part of your conference registration, or whether it is the attendee’s individual responsibility, accommodation and the reservations process requires meticulous attention to detail. Negotiating the best accommodation rates and creating an easy reservations process is key to a smooth running event. Experienced management of the accommodation needs of your group can result in the easy upgrade of VIPs, cancellation penalties being minimized for your guests, room blocks being managed effectively and attrition penalties being negated. Thinking ahead and securing optional allocations of rooms in overflow hotels is good standard practice.
The same meticulous approach is required when making travel plans for your guests if travel is also included in the registration. Whether it is group transportation from the airport, or individual travel itineraries for an executive team, working closely with airlines and travel agencies ensures very competitive rates and VIP service for your attendees.